Small things done consistently in strategic places have major impact.
The truth is, most people use only 15 percent of what they file, and this makes the other 85 percent ineffective.
A simple test for deciding whether to keep information is to ask yourself these questions:
* Does the information relate to one of your meaningful objectives? If not, delete it.
* Can you find the information somewhere else, such as another department, a SharePoint site, your company intranet, or the Internet? If so, delete it.
* Are you likely to refer to the information in the next six months? If not, delete it.
* Do you have to keep the information because it is legal or human resources information? If not, delete it.
On average, people we work with spend two to three hours a day working in e-mail and 60 minutes a day finding and filing information. After setting up an Integrated Management System, they spend one to two hours a day working in e-mail and 10 minutes a day finding and filing information. That's a savings of nearly two hours a day, or almost 12 weeks a year!
-- Sally McGhee, Consultant and Productivity Expert,
McGhee Productivity Solutions
http://office.microsoft.com/en-us/
FX011456171033.aspx
http://www.microsoft.com/atwork/getworkdone/
productivity.mspx?pf=true
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